Primary responsibilities include:

PRIMARY RESPONSIBILITIES

• Manage grant-related deliverables, and deliver timely, accurate information on various healthcare topics.
• Guides staff on grant-funded project scope, deadlines, deliverables, and allowable expenditures and activities by utilizing project management tools and written—verbal communications to ensure timely completion of required actions.
• Identifies when grant projects require funder approval for the scope of work or budget modifications and coordinate the necessary documentation and change request process as needed for each grant funder.
• Under the direction of CSO, supports the alignment of grant activities with the IPHCA Strategic plan.
• Ensures grant evaluations are conducted, analyzed, and reported accurately and disseminated to content leads on a scheduled basis and provides ad hoc reporting as needed.
• Reviews and advises on grant effort reporting to ensure compliance and financial integrity.
• Identifies when grant projects require funder approval for the scope of work or budget modifications and coordinate the necessary documentation and change request process as needed for each grant funder.
• Facilitates coordination with Finance Department to ensure grant funds are expended within the budget period.
• Reviews contracts for compliance with federal, state, and other agencies’ grant and contract provisions and ensures contracts include the appropriate work statement as intended by program requirements and staff expectations.
• Use the organization’s templates to create and revises sub-recipient and subcontract agreements for grant programs as needed and maintain contract tracking to monitor contract end-dates and develop amendments and renewals.
• Supports solicitation of Requests for Proposals for contract and consulting services.
• Responsible for internal contract signatures and submission of signed contract documents to funders.
• Responsible for internal grant tracking, evaluation, and reporting systems that ensure timely completion of grant deliverables and compliance, including evaluation reporting to program directors on a scheduled basis.
• Responsible for required and ad hoc program compliance reporting, site visits, and program reviews
• IPHCA and health center’s primary resource on grant strategy and administration.
• Input data as needed.
• Create reports and surveys and follow up with members to ensure completion.
• Updates and maintains IPHCA databases and dashboards.
• Provide input and feedback through consistent collaboration with IPHCA team members

ADDITIONAL RESPONSIBILITIES

• Supports IPHCA’s mission and culture while providing a positive image of IPHCA with partners and potential partners
• Promotes IPHCA membership and the value of benefits offered to health centers
• Provides excellent customer service to health centers in every interaction
• Other duties as assigned

CRITICAL SKILLS, KNOWLEDGE, AND BEHAVIORS

• Ability to work collaboratively with diverse, varied, highly detailed oriented individuals and teams
• Ability to take the initiative and carry projects through to completion on time
• Ability to review documents and synthesize information into useful, concise documents/reports
• Proficiency with Microsoft Word, Excel, PowerPoint, and Access and the ability to learn new applications
• Ability to conduct literature reviews on a variety of academic search engines
• Knowledge related to health policy, community health centers, and public health
• Ability to compile, analyze, and summarize qualitative and quantitative data
• Strong written and verbal communication skills
• Quick learner, self-motivated, and well organized
• Familiarity with databases and analytic tools (MS CRM, Power BI, Dynamics, etc.)