Sponsor Information
IPHCA’s sponsorship program enhances the quality of the Annual Conference while offering excellent exposure to key decision makers. Sponsorships are awarded on a first-come/first-served basis. (NOTE: Automatic priority is given to IPHCA Corporate Partners; call Stephanie Suddeth, 317-630-0845, for details on becoming a Corporate Partner.)
Click the image to the left for the Exhibitor & Sponsor Form.
All Sponsors receive the following:
» Recognition of support at the event to which the Sponsor is assigned
» Special “Sponsor” ribbons for company representatives’ badges » A list of conference attendees (with contact information)
» A Sponsor listing on all Conference marketing emails
» A Sponsor listing in the Conference Program (if committed before September 15)
» A Sponsor listing in the pre-conference brochure (if committed before July 1)
» Recognition on IPHCA’s website from time of commitment through end of year
Additional benefits available based on specific Sponsor Levels below:
» Exhibit booth in a prime (reserved) location at the Conference
» Full page Color display/ad in the Conference Program if committed by September 15
» Logo included in the pre-conference brochure if committed by July 1
» Link from IPHCA’s website to company’s website from time of commitment through end of year
» Signage at the General Session
» Opportunity to introduce a Keynote speaker and give a 15 minute presentation about your organization
Opportunities for Gold Sponsor:
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Silver Sponsorship @ $1,500 (limit 20)
» 50% discount on the price of an exhibit booth at the Conference
» Half-page Black/White display/ad in the Conference Program if committed by September 15
» Logo included in the pre-conference brochure if committed by July 1
» Link from IPHCA’s website to company’s website from time of commitment through end of year
» Logo on select signage
» Introduction opportunities (General Education Sessions only)
Opportunities for Silver Sponsor:
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Bronze Sponsorship @ $750
» $100 off the price of an exhibit booth at the Conference (in addition to standard benefits, as above)
» Quarter page Black/White ad in Conference Program
» Gift will be announced at the Awards ceremony on the second day
Opportunities for Bronze Sponsor:
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About the Conference
IPHCA’s 2010 Annual Conference will attract more than 200 Community Health Center (CHC) CEOs/Executive Directors, CFOs, Medical Directors, IT Directors, Physicians, Front Desk Staff, other staff, and CHC Board Members. This event offers significant networking time with key decision makers, to discuss relevant products and services.
Exhibitor Information
Show Hours
Exhibitor Set-up: Sunday, October 10th
3:00 PM - 5:00 PM or 7:00 PM - 9:00 PM
Exhibitor Hours (1st day): Monday, October 11th 8:00AM - 4:30 PM
Exhibitor Hours (2nd day): Tuesday, October 12th 8:00AM - 4:00 PM
Exhibitor Tear-down:** Tuesday, October 12th
4:30PM - 5:30 PM
** (Booths must stay up the full length of the show)
The cost to exhibit is $700* for a single day (1st), or $1000* for the full 2-day conference. (NOTE: IPHCA Corporate Partners get free or discounted booths; for info on Corporate Partnership, contact Stephanie Suddeth, 317-630-0845.) Cost includes a 6’x3’ draped table, two chairs, ice water, and the final attendee list. Meals will be provided (Monday/Tuesday) for TWO representatives. Space will be assigned on a first-come/first-served basis, taking electricity and internet connection. There will be a $50 charge per service for access to electricity or internet connection. Exhibitors are responsible for all costs associated with shipping show materials and Internet operation. *(Special non-profit rates: $550 for one day, $750 for full conference.) Exhibitors will be recognized in all promotional emails/materials once committed. Exhibitors will be recognized in the Conference Program (if committed before September 15th), as well as on IPHCA’s website.
Raffle
Exhibitors wishing to hold a raffle may announce winners at the special Awards Event on Tuesday. Exhibitors will need to provide their own containers to collect names and entry forms (or business cards).
Hotel Reservations
The venue is the Indianapolis Marriott North hotel (see “Shipping Information”, below). Contact the hotel directly for room reservations (800-228-9290), and be sure to specify “IPHCA Annual Conference” for any available discount
Shipping Information
Costs associated with shipping exhibit materials will be billed directly to the vendor. Handling charges apply, depending on size/weight of items being received and moved. Contact Stephanie Suddeth (see below) for specific charges.
Materials sent to the hotel must be marked as follows: (Complete Return Address)
Name of Group and On-Site Contact (address to the person who will be looking for it)
c/o Indianapolis Marriott North
3645 River Crossing Parkway
Indianapolis, IN 46240
Hold for IPHCA Annual Conference (Oct. 10-12, 2010) Box(es) ____ of ____ (multiple boxes must be numbered sequentially) (Hotel Catering/Convention Services Manager: Jessica Carter)